February 05, 2013
How a Point System Can Assist with Club Compliance
James Wayne, M.S.
Illinois State University
Do you have difficulty with Sport Clubs not attending meetings or submitting paperwork by established deadlines? Who doesn’t, right? Whether it is forgetfulness, busyness or complete disregard for the program; some groups just find a way to not get it done.
As part of our Sport Club program assessment and benchmarking project with state, peer and national institutions completed this past spring and summer 2012 at Illinois State University, two of the many new items we completed and implemented this fall were our:
– Points-Based Funding Model
– Compliance Program
The two processes work hand-in-hand to celebrate club successes and reward clubs for compliance with department expectations. We have tried to focus on the carrot…and not just the stick (which is still necessary sometimes)!
The points-based funding model was developed from a format utilized by the University of Central Florida (thank you Catherine Garland). Clubs earn points for submission of documents by established deadlines and attendance at meetings as outlined by our Sport Club Handbook and annual calendar, amongst other items. At the conclusion of the academic year, those “points” are converted to student-fee allocation dollars for the clubs. Two-thirds of our regular season funding budget is allocated based on the points their club has earned in the current year toward their upcoming academic year’s budget. It is a bit of delayed gratification at work, but it encourages our clubs to have strong, committed leadership each and every year. We utilize 10 total categories including club travel, registration, trainings, meetings and club sanctions in which clubs can earn points.