Special Events

Course Outline

Week 1: Special Events and Managing Risks

  • What makes an event “Special”?
  • Identifying event goals and organizational values
  • Risk in Special Events
  • Identifying and analyzing risks
  • Risk management techniques
  • Case studies
  • “Sweaty Palm Issues”

Week 2: Organizing and Planning to Manage Special Event Risks

  • Event management organization structure
  • Planning the event:
    • Stakeholders
    • Tools
    • Critical information
  • Sub Plans for Key areas
  • Risk Management Plan
    • Event Risk Worksheet
    • Comprehensive Schedule
  • Documenting the management of risk

Week 3: Command and Control of the Special Event

  • Authority and Responsibility
    • Incidents
    • Environments
    • Modifications
  • Communication
  • Observation
  • Control
  • Implementing the plans
  • Media
  • After Action Reports

Week 4: Transferring Risk and Loss

  • Contracting for Services
  • Waivers and Agreements
  • Insurance Basics
    • Who is insured
    • What’s “covered”
    • Limits and Deductibles
  • Special Event Insurance
  • Non Transferable risks and losses

Our department profited greatly by having multiple staff go through the online course. We have long felt that risk management best practices are so pervasively important to all our programs and facilities that it only made sense that our staff members with unique oversight and management of these areas take part in the course. The take-away from this approach has been a unified understanding of the nature of risk management of campus recreation on a macro level with a much more refined appreciation of application within their areas of specialization.

George M. Brown

Assistant Vice Provost, Director University Recreation and Wellness
The University of Minnesota

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