Training Workshops

The following Three Workshops form the building blocks for all on-site consultations.
(Note: Workshops #2 and #3 are available in a ‘pre-recorded’ Webinar format: no onsite-visit required. You simply download them for access at your convenience.)

Workshop #1: ‘Implementing an Event Risk Management Process’
Target Audience: Everyone directly or indirectly involved in student events (Student Affairs staff; Student Union leaders and staff; Campus Security, Residence staff and student leaders etc.).

Workshop #2: ‘The Primary Event Organizer Process’ (PEO Process)
Target Audience: Student leaders and students identified as the PEO for an Event (e.g. Club Presidents/Executive members; Residence Councils and RA’s)

Workshop #3: ‘Event Planning’
Target Audience: Same as Workshop #2 above – i.e. anyone directly involved in planning and running an event.

WORKSHOP AGENDAS

#1: ‘Implementing an Event Risk Management Process’

1. Raising Awareness: Negligence and Legal Liability

  • What does Negligence look like in the Student Events setting?
  • Who will be held liability if an event goes off the rails and there is negligence?
  • Defenses for negligence
  • Events: The 3 Key Risk Areas (Events involving Alcohol, Travel; Physical Activity)

2. Raising Awareness: Risk Management

  • Defining risk management
  • Role of Insurance
  • Risk management planning principles

3. Risk Management Planning and Implementation

(a) Risk Assessment

  • Event Audit based on the 3 Key Risk Areas
  • The Student Event Risk Assessment Form (SERAF)
  • The ‘Event Risk Profile’ Matrix
  • Decision: Is Event a ‘go’ or ‘no-go’?

(b) Introduction to Event Planning

  • How event planning strategies follow directly from assessment
  • Importance of Checklists

#2. The Primary Event Organizer (PEO) Process

This Workshop is based on Workshop #1 above, focusing mainly on Negligence and Liability issues with its primary purpose being to raise awareness of the potential implications of poorly run events.  Designed to be experiential, this workshop includes interactive exercises designed to engage students through assessment of real case scenarios.

On many campuses, this Workshop is deemed ‘mandatory’ for Clubs involved in organizing events during the year.

#3.  Event Planning

The primary focus of this Workshop is to provide event planners with the skills and tools necessary to plan and implement successful (and safe) events.  Higher-risk events involving alcohol, travel, physical activity, food and community impact are targeted.

The use of Checklists in event management is critical, and a number of detailed planning checklists are provided for events involving the following 5 high risk event categories:
Travel; Alcohol; Physical Activity; Food; Communicty Impact.

Checklists also focus on the specific stage in the event planning cycle:

  • ‘Pre-Event’ Planning checklists
  • ‘Day-of-Event’ checklists
  • ‘Post Event’ checklists
  • Event evaluation

For more information contact McGregor & Associates