Training Workshops

The following four workshops form the building blocks for all on-site consultations. (Additional workshops can be designed to meet specific needs.)

Workshop #1: ‘Implementing an Event Risk Management Process’
Who attends: Everyone directly or indirectly involved in student events (Student Affairs staff; Student Union leaders and staff; Campus Security, Residence staff etc.).

Workshop #2: ‘The Primary Event Organizer Process’
Who attends: Students identified as the PEO for an Event.

Workshop #3: ‘Train the Trainer’ Workshop
Who attends: ‘Event Overseers’ - personnel responsible for training Primary Event Organizers in the Event risk management process. (These personnel will typically be an administrator(s) within Student Affairs and/or an administrator(s) or student leader(s) within the Student Unions or Associations.)

Workshop #4: Event Planning Workshop
Who attends: PEO’s and other event organizers (e.g. RA’s) who are directly involved in planning an event.

WORKSHOP AGENDA

Workshops #1,2,3 are all based on the following generic outline: (Workshop #4 focuses on Event Planning skills training)

1. Introduction

2. Raising Awareness: Negligence and Legal Liability

  • What does negligence look like in the Student Events setting
  • Who assumes the liability if there is negligence?
  • Defenses for negligence
  • Events: The 3 Key Risk Areas

3. Raising Awareness: Risk Management

  • Defining risk management
  • Role of Insurance
  • Risk management planning principles

4. Risk Management Planning and Implementation

(a) Risk Assessment

  • Audit based on the 3 Key Risk Areas
  • The Student Event Risk Assessment Form (SERAF)
  • The Risk Profile Matrix
  • Decision: Is Event a ‘go’ or ‘no-go’?

(b) Risk Management Planning

  • Planning strategies follow directly from assessment
  • ‘Pre-Event’ planning checklist

(c) Implementation and Control

  • ‘Day-of-Event’ checklist
  • Monitoring and Controlling Events

(d) Evaluation

  • Event follow-up and evaluation

5. Primary Event Organizer (PEO)

The event approval and event management process to be followed by the PEO

  • Pre-Event
  • Day-of-Event
  • Post Event

6. The Role of the Event Overseer
Training PEO’s in event approval procedures
Providing advice and resources

7. Resources
Risk Management Planning Manual
Forms; checklists, procedures

8. Best Practices
Examples and references to highly functional policies and procedures that have worked successfully at universities and colleges across North America.

For more information call Ian McGregor at 604-689-4833