Series D: Travel (2 Modules)

D1. Transportation: Planning Essentials (35 mins)

The Challenge — Travel can be a nightmare and has the potential to create serious damage to those travelling — and the department.
The Solution — Developing  simple travel policies and procedures based on 4 key elements.
Presenter: Dr. Ian McGregor, McGregor & Associates 

Core Competencies: Legal Liability & Risk Management; Management Techniques; Programming
Target audience
:
All staff overseeing travel (e.g. Sport Clubs, Youth Camps, Outdoor Program Administrators)
Webinar Content
: Travel is a high risk area for all Recreation Departments, and effective management is critical. Keeping travel policies and procedures simple is a challenge. Your starting point? — understanding the 4 key travel issues which must be prioritized: Vehicles; Drivers; Passengers; Emergency Response Plan. While this Webinar describes the 4 key issues in detail, the main focus is on the driver and the ‘non-negotiable’ driver-related policies that need to be developed.
Learning Outcomes:
Clear understanding of the need for simple travel policies and procedures.
Understand the 4 key travel issues.
How to develop strong driver-related policies and procedures.

D2. Travel Planning Tools using Google Docs (40 mins)

The Challenge — Managing travel is complex requiring many checks and balances and attention to detail.
 The Solution — Using ‘Google Docs’ significantly reduces the administrivia in travel planning by using a web-based trip approval system.
Presenter: Greg Henderson, College of William and Mary

Core Competencies: Legal Liability & Risk Management; Management Techniques; Programming
Target Audience: All staff overseeing travel (e.g. Sport Clubs, Youth Camps, Outdoor Program Administrators)
Webinar ContentManaging travel is a beast! Developing an effective trip approval process can be a daunting task when multiple trips by Sport Clubs and Outdoor groups occur weekly. This Webinar offers a unique solution — using Google Docs to efficiently and quickly manage all aspects of the travel process — from registering drivers to approving trips — all done seamlessly online.
Learning Outcomes: Ability to use a simple online application to effectively manage all department travel.
Ability to modify, customize Google Docs ‘travel templates’ to meet program needs.
Ability to gather critical travel information online and streamline trip approval process.

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The ‘Negligence Awareness Webinar’ is an exceptionally valuable tool for disseminating vital information to a large number of people. Using the tracking options of the Webinar allows us the capability to make certain that all of our full-time, part-time and student staff have been given the same information and training. The Webinar is a great way to reduce some of the fears and anxiety associated with risks, while providing a fresh sense of awareness.

Scott Harper

Assistant Director, Risk Management and Informal Recreation
The University of Alabama

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