Special Events Course Outline

Week 1: Special Events and Managing Risks

  • What makes an event Special?
  • Identifying event goals and organizational values
  • Risk in Special Events
  • Identifying and analyzing risks
  • Risk management techniques
  • Case studies
  • “Sweaty Palm Issues”

Week 2: Organizing and Planning to Manage Special Event Risks

  • Event management organization structure
  • Planning the event:
    • Stakeholders
    • Tools
    • Critical information
  • Sub Plans for Key areas
  • Risk Management Plan
    • Event Risk Worksheet
    • Comprehensive Schedule
  • Documenting the management of risk

Week 3: Command and Control of the Special Event

  • Authority and Responsibility
    • Incidents
    • Environments
    • Modifications
  • Communication
  • Observation
  • Control
  • Implementing the plans
  • Media
  • After Action Reports

Week 4: Transferring Risk and Loss

  • Contracting for Services
  • Waivers and Agreements
  • Insurance Basics
    • Who is insured
    • What’s covered
    • Limits and Deductibles
  • Special Event Insurance
  • Non Transferable risks and losses

The Risk Management Best Practice program provides institutionally-specific feedback allowing our University Recreation department to prioritize areas for improvement to enhance the safety and well-being of our participants.  The thorough analysis by areas of operations provides our staff tangible information to determine our next steps and most effective course of action.  This feedback would take much longer and be less objective if we attempted to undertake the reviews on our own. The comparative data is good for learning trends in best practices of other institutions.

George M. Brown

Assistant to the Vice President of Student Affairs
Executive Director of University Recreation
The University of Alabama

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